Guidance for attendees

Guidelines for online events

• Webcams and microphones: Events led by the University of York will not use webcams or microphones. Some events led by partner organisations may allow you to switch on your camera and/or microphone, but please keep your camera and microphone switched off unless asked to use them.  Events actively using webcams and/or microphones are identified on the Festival website.  Under-18s must have an adult present at such events.  Please remember to warn other members of your household you are broadcasting and check you are happy for your background to be visible.  We recommend you use first names only, and that you don't include anything that identifies your home address.  Remember you can switch off your camera and/or microphone at any time.  
• Abusive or inappropriate behaviour of any kind will not be tolerated and will result in a ban from the York Festival of Ideas platform and all future University of York online and in-person events. This applies to posting messages in public chat, sending messages to the host via live chat and sharing images via chat or as a virtual background. 
• Please be aware that the majority of our online events are recorded so that they can be enjoyed later on the Watch Again section of the Festival website. 
• Occasionally an event needs to be cancelled or the time changed due to events outside our control or because of a lack of public interest. If this happens, you will be contacted by the email address you provided at the time of booking.

Guidelines for in-person events 

• Your attendance indicates you agree to comply with all applicable health and safety, security, fire and other rules and regulations in force at the event, and to follow the instructions of event organisers, stewards and venue staff. Failure to do so could result in you being refused admittance or being asked to leave an event.
• Unless event guidance states otherwise, all children under 16 should be accompanied by an adult at all times.
• Threatening or anti-social behaviour of any kind will not be tolerated and will result in you being asked to leave immediately 
• The use of professional cameras, video and/or audio equipment is not allowed without the prior permission of the event organisers.
• Occasionally our events are filmed, photographed or recorded by the Festival team or venue. Please let a steward know before the event if you do not consent to be photographed, filmed or recorded.   
• Admission to ticketed events is on a first-come, first-served basis. Not everyone who asks for tickets uses them, and to ensure we have a good-sized audience, we send out more tickets than there are places. While we do our best to get the numbers right, unfortunately we occasionally have to disappoint people. We therefore reserve the right to refuse admittance if the venue is full.
• Organisers reserve the right to refuse entry to anyone arriving late if this will disrupt an event that has already started.
• Tickets should be printed and shown at the event entrance or shown on your smartphone via the Eventbrite app. Admittance cannot be guaranteed without a ticket, even if you arrive at the event on time, as those with tickets will be admitted first. 
• Occasionally an event needs to be cancelled or the time changed due to events outside our control or because of a lack of public interest. If this happens, you will be contacted by the email address you provided at the time of booking.

For advice on how to make the most of your Festival experience, please see our Making the Most of the Festival section. 

If you have a query, you may find the answer is in our Frequently Asked Questions section.